Privacy Policy

Last updated: 17th March 2026

Megan the Midwife, is committed to protecting and respecting your privacy. This Policy explains:

• when and why I collect personal information about people who visit my website or receive maternity care from me,

• how I use it,

• the conditions under which I may disclose it to others, and

• how I keep it secure.

Who I am

Megan is an independent midwife based in North Essex, providing antenatal and postnatal care. For the purposes of data protection law, I am the data controller of your personal information.

If you have any questions about this policy or how your data is handled, you can contact:

Megan the Midwife
info@meganthemidwife.co.uk

What information I collect

I may collect and process the following information:

• Contact details (such as name, email address, phone number)

• Information you provide via enquiry forms or email

• Appointment-related information

• Health and maternity information (if you become a client)

How your information is used

Your information is used to:

• Respond to enquiries

• Provide midwifery care and support

• Arrange and manage appointments

• Maintain clinical records (where applicable)

• Comply with legal and professional obligations

I will only use your information where there is a lawful basis to do so, including:

• Consent

• Provision of healthcare

• Legal obligations

Your rights

Under data protection law, you have the right to:

• Access your personal data

• Request correction of inaccurate information

• Request erasure (where applicable)

• Restrict or object to processing

• Withdraw consent at any time

To exercise your rights, please contact me using the details below.

Clinical Information & Confidentiality

• I strongly advise all clients to register with their local hospital to ensure safe access to care if complications arise.

• For antenatal education, you must continue midwifery care with your local NHS trust.​​

Your information will remain confidential unless:

• another provider (e.g., hospital, GP) needs details for safe care,

• I am legally required to share information (e.g., safeguarding concerns),

• regulatory or clinical audits require access,

• you raise concerns requiring investigation.

By signing your care contract, you agree to this.

How Do I Collect Information?

I may collect information when you:

• visit my website,

• contact me about services,

• book care or classes,

• provide clinical details as part of your maternity records.

Lawful Basis for Processing

Under the UK GDPR, I process your personal data on the following legal bases:

• Contract: to provide maternity care and related services.

• Legal obligation: to meet regulatory and statutory requirements.

• Vital interests: to protect your health and that of your baby.

• Consent: where you choose to receive marketing communications.

Special category data (e.g., health information) is processed under:

• Provision of health or social care, and

• Public interest in health.

How Your Information Is Used​

I may use your information to:

• provide safe and effective maternity care,

• fulfil contractual obligations,

• process bookings and payments,

• seek feedback,

• notify you of service changes,

• send requested communications,

• share care information with other providers (with consent or where necessary for safety).

Retention of Records

• Clinical records are kept for 25 years (in line with NHS and NMC guidance).

• Administrative/website enquiries are kept no longer than 6 years.

• Marketing data is kept until you withdraw consent.​

Who Has Access to Your Information

• I do not sell or rent your information.

• I do not share data for marketing.

Data may be shared with:

• your GP, hospital, or other providers involved in your care,

• trusted service providers (e.g., laboratories, equipment suppliers),

• auditors (e.g., Zest Midwives),

• regulators or legal authorities where required.​

Some data may be stored by service providers outside the UK/EEA. In these cases, safeguards (such as standard contractual clauses) are in place to protect your rights.

Your Rights

You have the right to:

• access the information I hold about you,

• request corrections if data is inaccurate,

• request deletion of data (where legally possible),

• withdraw consent for marketing at any time,

• complain to the Information Commissioner’s Office (ICO) if you are unhappy with how I handle your data: www.ico.org.uk.​

Security

• All clinical records are stored securely in line with professional standards.

• Electronic data is encrypted and password protected.

• Website data transmission (email, forms) cannot be guaranteed 100% secure, and is at your own risk.

Cookies, Links, Social Media, Downloads

• My website uses cookies to improve functionality. You may disable them, but some functions may be lost.

• I am not responsible for the privacy policies of external websites linked to from mine.

• Downloads are at your own risk and should be verified with antivirus software.

• I maintain professional social media accounts. Please do not share sensitive information via these channels.

​

Zest Midwives

​I am a member of Zest Midwives. They may request anonymised records for audits. Results may be shared publicly but never in a way that identifies you.

More: Zest Privacy Policy

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